The meeting was called to order at 6:05 p.m. Present: Margi Fuller, Jackie Peerenboom, Uriah Van Ooyen, Cyndi Vander Pas, Rose Vander Velden, Youth Services Librarian Jill Hasseler, and Library Director Barbara Wentzel. Excused: Jim Moes, Judy Stangel, and Marcia Trentlage.

ACTIONS
1.         Motion by Van Ooyen, 2nd by Peerenboom to approve the minutes of the March meeting. Motion carried.
2.         Motion by Van Ooyen, 2nd by Vander Pas to approve the invoices for March. Motion carried.
3.         Motion by Van Ooyen, 2nd by Vander Velden to approve the invoices for April. Motion carried.
4.         Motion by Peerenboom, 2nd by Fuller to approve the submission of the 2009-2013 capital improvements plan. Motion carried.
5.         Motion by Van Ooyen, 2nd by Peerenboom to approve authorization of expenditures from the library’s Joint Trust Fund not to exceed $16,500 for the purchase and installation of security hardware and related software at both libraries. Yes: 5; No: 0.
6.         Motion by Fuller, 2nd by Van Ooyen to authorize a change in the library’s wireless policy to allow users of laptop computers to plug into the library’s electrical outlets as long as power cords do not extend into the library’s aisles and walkways and to absolve the library of any liability if cords are plugged into outlets in violation of the policy. Motion carried.

DISCUSSION
1.         The minutes of the March meeting were presented.
2.         Invoices for March and April were presented.
3.         The capital improvement plan for 2009-2013 was presented for discussion. Wentzel reported that she simply reserved a dollar amount for 2013 because she did not want to inhibit her successor to specific items. In addition she reworded the description for both 2011 and 2012 to indicate that a new director might have different priorities than she had indicated when those plans were originally drawn up.
4.         The board was asked to consider the installation of security cameras in both libraries because of continuing safety issues with regard to interactions between staff and public as well as to provide for the safety of patrons and the collections in the libraries. Both the library system and the maintenance department have been contacted with regard to access to the computer network as well as pulling the cables needed. Following discussion of the “request for board consideration,” the board agreed to authorize the expenditure from the library’s trust fund.
5.         Wentzel reported that patrons who use the libraries’ wireless networks are concerned over the policy that prohibits them from plugging into outlets with their power cords. The prohibition was in place so that there would be no tripping hazards from cords laying in aisles and walkways. Staff has rearranged furniture in both libraries wherever practical to provide places where people could plug in without causing a tripping hazard. The board agreed to allow people to plug in their laptops as long as they do not pose a tripping hazard and agreed that the library would not accept liability for people who violate the new policy.
6.         Since co-youth librarian Louise Van Hammond retired at the end of April, Wentzel has consulted with Hasseler about keeping the position a job share or having her assume the position full time. Because Hasseler prefers the job share approach, staff has been asked to apply; two staff members have applied and been interviewed. Both candidates interviewed well and a decision will be made soon. Wentzel recommended offering a six probationary salary that is halfway between what she earns now and what Hasseler earns and the consensus of the board was to proceed. The vacant library assistant position will be then be filled in early summer. Upon completion of probation, the salary for the new co-youth librarian would be increased.
7.         Vander Pas reported on information she received from attendance at a CVMIC program on “Succession Planning.” Even though the program did not offer much insight into the process that will be needed to replace the library director in 2009, she felt there was still valuable information to be learned. She provided handouts for the rest of the board to look at. The board asked Wentzel to contact OWLS Director Rick Krumwiede to see if he could attend the June board meeting to begin the process of replacing the library’s director.
8.         Wentzel reported on a successful Fox Cities Book Festival and announced plans for 2009. The Fox Cities Community Reads author for 2009 will be Michael Perry; he is under contract to appear April 14, 15, and 16, 2009 and the plan is to have him appear at all of the area libraries. The book festival committee met recently to debrief on the 2008 festival and begin to make plans for 2009. The author committee was charged with contacting various authors to check on availability during the week of April 13-18.
9.         The monthly reports for March and April were presented. The April report was updated with revised circulation statistics.
10.       The board agreed to meet on Tuesdays at 6 p.m. in Kimberly during the summer months; however, the June meeting will be either on June 24 or 26 depending on when Krumwiede is available to attend a meeting.
            A thank you note from Van Hammond was presented; it was noted that she will still be coordinating the blood drive in Kimberly scheduled for June 30.
            A new page, Solomon Seefeldt, has been hired in Little Chute to replace Abby Nikolay who was promoted to the summer college student position.
            Wentzel reminded the board that the June meeting would have salary adjustments, if any, on the agenda to take effect July 1.

On a motion by Peerenboom, 2nd by Van Ooyen, the meeting adjourned at 7:33 p.m.

Submitted by:

BARBARA WENTZEL
Recording Secretary

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